Job Summary:

We’re seeking a full-time Administrative Assistant. The successful candidate will be a self-motivated, proactive, and quick-thinking individual who can juggle multiple and diverse responsibilities to support our Bookkeeper and assist the Office Manager as needed. They must be organized, flexible, exercise good judgment, and pay unwavering attention to detail. The primary focus of this role will be assisting with AP/AR and general bookkeeping tasks, as well as office administration support. The Administrative Assistant will also welcome customers and create a warm and hospitable environment in the reception area.


  • Bookkeeping:
    • Generating a high volume of client invoices
    • Pulling and scheduling vendor invoices for weekly payment
    • Researching and resolving accounting discrepancies in a timely manner
    • Data entry and filing assistance.
  • Administrative and Reception:
    • Works as company receptionist and provides general support and direction to visitors.
    • Communicate client arrivals to the appropriate TCS team members.
    • Uphold office COVID-19 protocol, which includes client health screening form, temperature checks, and face covering policies.
    • Answer phones and general inquiry emails, ensuring clients are connected with the correct department and/or person.
    • Assist in coordinating travel and special projects/events for owners
    • Assist with maintaining the schedule and travel plans of TCS executives.
    • Maintain office supply upkeep.
    • Mail distribution to appropriate staff
    • Other administrative tasks or errands such as filing and maintaining the appearance of client areas as assigned.

Required Skills/Abilities and Experience:

  • Outgoing people person with excellent customer service skills.
  • Punctual
  • Impeccable communication skills, both oral and written.
  • Team player with exceptional organizational abilities.
  • Strong administrative or office experience.
  • Ability to work in a fast-paced environment while handling multiple projects at once.
  • Comprehensive knowledge of Google Suite is preferred, knowledge of QuickBooks and Microsoft Suite is a bonus.
  • Entertainment or media industry experience is a plus.
  • Associate’s or Bachelor’s in accounting a plus.

Working Conditions

  • This is an on-site, full-time, exempt position.
  • Ability to work during business hours (9 a.m. to 6 p.m.)
  • Prolonged periods of sitting at a desk and working on a computer.

Compensation & Benefits:

  • Competitive compensation based on experience
  • Comprehensive benefits package including PTO, health insurance, and 401(k)