Please send inquires and resumes to [email protected]

Job Summary:

Seeking a full-time Administrative Assistant to assist Office Manager and Bookkeeper. We are looking for a people person who can wear multiple hats with a primary focus on accounts payable/ accounts receivable and creating a warm and welcoming experience for our customers.

Duties/Responsibilities:

  • Bookkeeping: 
    • Generating a high volume of client invoices
    • Pulling and scheduling vendor invoices for weekly payment
    • Researching and resolving accounting discrepancies in a timely manner
    • Data entry and filing assistance.
  • Administrative and Reception:
    • Works as company receptionist and provides general support and direction to visitors.
    • Communicate client arrivals to the appropriate TCS team members.
    • Uphold office COVID-19 protocol, which includes client health screening form, temperature checks, and face covering policies.
    • Answer phones and general inquiry emails, ensuring clients are connected with the correct department and/or person.
    • Assist in coordinating travel and special projects/events for owners
    • Assist with maintaining the schedule and travel plans of TCS executives.
    • Maintain office supply upkeep.
    • Mail distribution to appropriate staff
    • Other administrative tasks or errands such as filing and maintaining the appearance of client areas as assigned.

Required Skills/Abilities and Experience:

  • Outgoing people person with excellent customer service skills.
  • Punctual
  • Impeccable communication skills, both oral and written.
  • Team player with exceptional organizational abilities.
  • Strong administrative or office experience.
  • Ability to work in a fast paced environment while handling multiple projects at once.
  • Comprehensive knowledge of Google Suite is preferred, knowledge of QuickBooks and
  • Microsoft Suite is a bonus.
  • Entertainment or media industry experience is a plus.
  • Associate’s or Bachelor’s in accounting a plus.

Working Conditions

  • This is an on-site, full-time, non exempt position.
  • Ability to work during business hours (9 a.m. to 6 p.m.)
  • Prolonged periods of sitting at a desk and working on a computer.

Compensation & Benefits:

  • Competitive compensation based on experience
  • Comprehensive benefits package including PTO, health insurance, and 401(k)

Send resume and references to: [email protected]